Thank you for choosing Non-Profit Books, a DBA of SkillBench. These Terms of Service (“Terms”) govern your use of our outsourced accounting, bookkeeping, and payroll and related services (the “Services”). By using our Services, you agree to be bound by these Terms and our Privacy Policy.
If you are accepting these Terms on behalf of an organization, you represent and warrant that you are authorized to do so.
1. Services Provided
We provide outsourced:
- Accounting
- Bookkeeping (including setup and cleanup)
- Payroll administration
- Accounts Payable and Receivable management
- Support with nonprofit tax filings
Services are tailored for nonprofits and small to mid-sized organizations.
2. Use of Our Services
You agree to use our Services only for lawful purposes and in accordance with these Terms. You must not use the Services in any way that may harm our reputation, impair the Services, or breach any applicable law.
We may modify or discontinue any part of our Services at any time, with reasonable notice when possible.
3. Client Responsibilities
You are responsible for:
- Providing accurate, complete, and timely information
- Maintaining the confidentiality of your login credentials
- Reviewing and approving outputs (e.g., financial reports, payroll runs)
- Complying with all applicable laws and regulations, including IRS rules and employment laws
Failure to cooperate may result in delayed or inaccurate deliverables, for which we are not liable.
4. Confidentiality & Data Security
We treat your data with strict confidentiality. We implement reasonable administrative, technical, and physical safeguards to protect your data, in compliance with applicable laws, including:
- GDPR (for clients handling EU citizen data)
- HIPAA (where applicable to healthcare-related financial data)
Refer to our Privacy Policy for details on how we collect, store, and protect your information.
5. Third-Party Tools
We may use secure, industry-standard third-party platforms (e.g., cloud storage, payroll processors, accounting software) to deliver our Services. Your continued use of the Services constitutes agreement to their usage.
We are not liable for the availability or performance of third-party services but will assist you in resolving access or integration issues.
6. Payment & Billing
Unless otherwise agreed, services are billed monthly. Payment is due upon receipt or within the terms specified in your service agreement. Late payments may incur a finance charge or result in service suspension.
Custom project work (e.g., clean-up, catch-up accounting) may be billed separately.
7. Termination
You may terminate the Services at any time by providing written notice. We may also terminate or suspend Services with notice if:
- You breach these Terms
- Non-payment persists
- Continued service presents legal, reputational, or financial risk
Upon termination, we will provide access to your data for 30 days.
8. Limitation of Liability
To the fullest extent permitted by law, Non-Profit Books (SkillBench) is not liable for:
- Indirect, incidental, special, or consequential damages
- Loss of profits or revenue
- Service interruptions due to client errors or third-party failures
Total liability will not exceed the amount paid by you in the 3 months preceding a claim.
9. Dispute Resolution
We prefer to resolve issues informally. If a dispute arises, contact us at info@non-profitbooks.com before taking formal action.
Any legal claims will be resolved exclusively in the state or federal courts located in Wisconsin, under the laws of the State of Wisconsin, excluding conflict-of-law rules.
10. Modifications
We may revise these Terms as needed (e.g., due to legal changes or service updates). We will notify you at least 30 days before significant changes take effect. Continued use of our Services after changes means you accept the revised Terms.
11. Contact Information
Non-Profit Books
Address: 10150 West National Avenue, Suite 202 Milwaukee, Wisconsin 53227
Email: info@non-profitbooks.com
Phone: (262) 427-1357